Position Summary
We are looking for an exceptional, experienced, and highly dedicated Admin Assistant. The Admin Assistant supports the internal operations and administration of Jane’s Due Process by serving as a liaison for staff and vendors, ensuring staff have the information they need about our HR, finance, compliance, and IT policies, and know how to navigate operational infrastructure. This is a critical role in helping Jane’s Due Process to live its values and ensuring ongoing sustainability and success. The ideal candidate will be an administrative professional committed to getting results in a fast-paced, collaborative, and strategic growth-focused environment. This position is ideal for an impeccably organized, superbly detail-oriented individual with a strong interest in reproductive and social justice issues. If you’re passionate about utilizing your expertise and administrative skills to enhance daily workflow and impact during this unique time in history, we want you to bring your talents and acumen into the inner workings of the movement.
This is a full-time salaried exempt position. The schedule is flexible with expectations to work 32 hours per week. The person must live in Texas though the position is 100% remote. This position will be required to travel 15-20% of the time for conferences and events. Occasionally events may happen on evenings and weekends.
Core Responsibilities
As the Admin Assistant you report to the Interim Executive Director of Jane’s Due Process and are responsible for delivering on the following expectations in your day-to-day work:
- Staff Liaison: Serve as the point of contact for staff questions regarding internal operations relating to benefits, HR, finance, and IT platforms
- Work with third-party accounting, IT, and HR service to troubleshoot and problem-solve issues that arise.
- Filing and Information Ensure consistent filing of Operations department files, including contracts, grant agreements, financial documents, HR documents, and any other organizational and administrative documents.
- Human Resources: Support the management of HR systems and procedures including payroll, benefits administration and enrollment, and timesheets.
- Organizational Events & Initiatives: Provide internal event and logistics support for staff retreats, convenings, training, and other events or initiatives.
- Policies & Systems Support: Assist with the development, updating, and oversight of organizational policies and procedures. Help to improve and streamline processes and systems.
- Handling Sensitive Information: Act with discretion and handle information with care, especially as it relates to confidential data (financial info, HR information, etc.).
- Lead scheduling internally and externally with various internal teams on behalf of the Interim Executive Director,
- Flawlessly manage and coordinate various travel arrangements for the Jane’s Due Process Staff and/or those collaborating with the JDP office, ensuring accuracy, efficiency, and impeccable attention to detail with shifting needs and priorities
- Ensure efficiency, accuracy, and quality control for JDP’s financial reports, tracking and reconciling all expenses
- Lead and support administrative projects; ensuring that they are accomplished in a timely and accurate manner, continually updating the Interim Executive Director with status reports
- Provide additional support as needed.
Qualifications
- The ideal candidate will be extremely proactive and convey administrative excellence, exercising complete discretion and poise under pressure, while demonstrating effective written and oral communication skills.
- A minimum of 2+ years of experience in an administrative role supporting Senior/C-suite executive(s) or an Executive level office (nonprofit/social justice organization experience preferred)
- Candidates with excellent attention to detail and the ability to prioritize time-sensitive assignments will excel in this role
- Excels in relationship-building and has strong project management skills.
- Demonstrated alignment with JDP’s mission, and a strong commitment to reproductive, racial, and/or social justice
- Excellent organizational skills and the ability to communicate complex ideas in clear, concise terms (verbally and written)
- Comfortable managing multiple projects, meeting deadlines, and communicating progress to supervisors and stakeholders.
- Preference will be given to candidates based in Houston, Texas.
- Knowledge of abortion healthcare, reproductive health, rights, and justice issues. Preferably has at least 1+ years working in one of these areas
Compensation & Benefits
- Annual salary of $60,000.00 – $65,000 before taxes. Salary commensurate with experience.
- 100% employer-covered health, vision, and dental insurance.
- Paid vacation, as well as holiday and sick leave.
- Employer contribution to retirement savings plan.
HOW TO APPLY
Email careers@janesdueprocess.org and submit a resume and JDP-specific cover letter. Your cover letter should include an answer to the question: Why do you want to work at Jane’s Due Process?
Jane’s Due Process is an equal opportunity employer . All employment decisions, including decisions regarding selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions and privileges of employment are based on individual qualifications, without regard to race, ethnicity, religion, national origin, sex (including pregnancy), age, disability, sexual orientation or any other status protected by law.
